Please read the notes below before proceeding to the application form:
Guidance Notes
Police Officers will not routinely be available to oversee any aspect of
the road traffic management scheme, including any road closures. Organisers are
responsible for managing their event without any Police assistance, including:
Before:
·
arrange public liability insurance cover for an indemnity limit of £5m.
·
obtain the necessary licence / permit from Council’s licensing
department if the event will involve the sale of alcohol; street trading or the
collection of money for charity (telephone 01883 732841 for advice and the
relevant application form).
·
undertake a written risk assessment of the event and make this
accessible afterwards if required (a specimen risk assessment form is available
from the Council’s Committee Team on 01883 732974 if required).
·
consult neighbours and other affected residents in advance (e.g. via an
initial meeting, and/or involve them in the organising committee).
·
undertake a traffic management plan and event plan to ensure traffic
diversions are considered and can demonstrate how the event will impact local
residents and businesses. Further guidance is available in the Home Office
guides via the following link www.hse.gov.uk/event-safety.
·
erect diversion and advance warning signs where necessary, subject to
the approval of private landowners (garden fences, gates etc:) or Surrey County
Council Highways (road verges and other Highway property – for specific advice
contact the Highways department on 08456 009 009).
·
provide training for marshals.
·
bear any other costs associated with the closure including signs,
barriers, lighting etc.
During:
·
enable emergency and other vehicles to pass and repass at all
times during the period of the road closure.
·
deploy a sufficient number of trained marshals at all appropriate
locations to facilitate the road closure and the access arrangements referred
to above (for processions, marshals must be stationed:
- at road junctions and along the route at a ratio of 1:20 for
children's processions and 1:30 for adults
- in front and at the rear, together with vehicles bearing yellow
flashing warning lights (these can be private cars)
Afterwards:
·
ensure that the site is left clean and tidy after the event with all
signs / notices removed.