We use cookies on our website to improve our service to you, by continuing you agree to our use of cookies. You can update your settings at any time.

Cookie Policy

A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is a piece of data stored by a website within a browser, and then subsequently sent back to the same website by the browser. Cookies were designed to be a reliable mechanism for websites to remember things that a browser had done there in the past, which can include having clicked particular buttons, logging in, or having read pages on that site months or years ago.

Strictly Necessary Cookies

These cookies cannot be disabled

These cookies are necessary for the website to function and cannot be switched off. They are normally set in response to your interactions on the website e.g. logging in etc.

Cookies:
  • .ASPXANONYMOUS
  • .DOTNETNUKE
  • __RequestVerificationToken
  • authentication
  • dnn_IsMobile
  • language
  • LastPageId
  • NADevGDPRCookieConsent_portal_0
  • userBrowsingCookie

Performance Cookies

These cookies allow us to monitor traffic to our website so we can improve the performance and content of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited or how you navigated around our website.

Cookies:
  • _ga
  • _gat
  • _gid

Functional Cookies

These cookies enable the website to provide enhanced functionality and content. They may be set by the website or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.

Cookies:

Currently we are not utilizing these types of cookies on our site.

Targeting Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Cookies:

Currently we are not utilizing these types of cookies on our site.

Skip to main content

Pre-event application form

Page 1

Please complete all relevant sections of this form. When we have reviewed the details, we will contact you with our decision and we may ask you to complete a full event application form. 

Section 1: Event details, contact information, event details/activity





Daily operating hours


Contact details








Event details







Page 2

Activities



Music at the event








Alcohol at the event





Road closures and vehicles




Event parking 



Other activities



















Page 3

Section 2: Next steps

Once we have received your event application, we will:

  • Check it for date availability, event suitability and licence requirements.
  • E-mail you to advise on any next steps. This may include a link to the full event application form and a checklist of additional information required.
  • Share links to other agencies you may need to contact, such as Surrey County Council Highways.
  • Confirm fees and charges (if this on Tandridge owned or managed land).
  • Let you know about any additional requirements and what you should do before we can confirm your event.

If you are required to complete a full event application, we will ask you to consider the following:

 

Licences

Some events will require a licence. You will need to allow 10 weeks for a premises licence and 4 weeks for a temporary event notice (TEN).


Street trading licence

If your event is free to attend and you will be trading (selling any item including food, drink or any other item) or collecting, you will need to apply for a Street Trading Licence.


Insurance

Hirers of public open space are required to hold a current policy of insurance in respect of public liability or third party risks (including products liability where appropriate). The relevant limit of indemnity must be no less than £5 million and the Council reserves the right to require a higher limit if deemed necessary.

 

Risk assessment

You may need to provide a site-specific risk assessment. The risk assessment should consider site specific issues/hazards. For example, these can include manual handling, vehicle movements, working at height, electrical and fire safety, slips and falls and money handling. More information can be found at, HSE guidance and information, bouncy castles and inflatables and temporary demountable structures.

 

Site, traffic and parking management plans

You will need to provide a detailed site plan showing the position of your event and activities. You may also be asked to provide a parking and/or traffic management plan.

 

Event management plan (EMP)

Larger events will require a detailed EMP. More information can be found at Events Industry Forum and the HSE website.

 

Fees and charges (including cancellation)

We will be able to calculate your event charge once we have received your event application form. Cancellations must be in writing (e-mail or letter) or the full hire charge will be payable.

 

Emergency services

You must notify the police and other appropriate emergency services of your proposed event particularly if more than 1,000 people are expected to attend, or if your event activities are of an unusual nature for example, balloon launches.

 

Keeping your Information updated

If any of your application details change once your application has been submitted, please inform us. No additional items/activities may be included without our consent.