Once we have received
your event application, we will:
it for date availability, event suitability and licence requirements.
you to advise on any next steps. This may include a link to the full event
application form and a checklist of additional information required.
links to other agencies you may need to contact, such as Surrey County Council
fees and charges (if this on Tandridge owned or managed land).
you know about any additional requirements and what you should do before we can
confirm your event.
If you are
required to complete a full event application, we will ask you to consider the
events will require a licence. You will need
to allow 10 weeks for a premises licence and 4
weeks for a temporary event notice (TEN).
Street trading licence
your event is free to attend and you will be trading (selling any item
including food, drink or any other item) or collecting, you will need to apply
for a Street Trading Licence.
Hirers of public open
space are required to hold a current policy of insurance in respect of public
liability or third party risks (including products liability where
appropriate). The relevant limit of indemnity must be no less than £5 million
and the Council reserves the right to require a higher limit if deemed
You may need to provide a site-specific risk assessment.
The risk assessment should consider site specific issues/hazards. For example,
these can include manual handling, vehicle movements, working at height,
electrical and fire safety, slips and falls and money handling. More
information can be found at, HSE guidance and
castles and inflatables and temporary
Site, traffic and parking
You will need to provide a detailed site plan showing
the position of your event and activities. You may also be asked to provide a
parking and/or traffic management plan.
Event management plan
Larger events will require a detailed EMP. More information can be
found at Events Industry Forum and the HSE website.
Fees and charges
We will be able to calculate
your event charge once we have received your event application form.
Cancellations must be in writing (e-mail or letter) or the full hire charge
will be payable.
You must notify the police and other appropriate
emergency services of your proposed event particularly if more than 1,000
people are expected to attend, or if your event activities are of an unusual
nature for example, balloon launches.
Keeping your Information updated
of your application details change once your application has been submitted,
please inform us. No additional items/activities may be included without our